Fund Development Coordinator | Mount Royal University

About the Department of Development in the Office of Community Engagement

The Development team sets ambitious targets to support Mount Royal’s growth. Promoting Mount Royal’s goals, achievements and values, the Development team fosters positive relationships with community members and donors while growing Mount Royal’s network. This team works to continuously increase Mount Royal’s endowment portfolio, alumni philanthropy and the value of scholarships available to current students.

About the Role

The Fund Development Coordinator plays a key supporting role within Mount Royal University’s dynamic and high-performing Development Office, part of the Division of Community Engagement. This role supports the fundraising efforts of the Major Gifts team and the Associate Vice President (AVP), contributing to a mission-driven team that builds authentic and impactful relationships with donors and community partners.

Working in a fast-paced and professional environment, the Fund Development Coordinator plays a key role in supporting the fundraising efforts of the Development Office, contributing to everything from donor communications to event logistics and information management. This is an exceptional opportunity for someone interested in the fields of philanthropy, nonprofit fundraising, strategic communications, or post-secondary advancement. The role offers hands-on experience in nuanced and high-impact communication, and insight into what it means to deliver work that is not only accurate and efficient, but also polished, thoughtful, and audience-aware. You’ll be part of a collaborative team that values initiative, integrity, and the ability to go beyond task execution to deliver work with excellence.

This position is a full-time role, working 35 hours per week.

Responsibilities

Department Support

Providing logistical and administrative support before, during, and after donor meetings, campus visits, and tours to ensure smooth and professional donor engagement.

• Developing profile information through online sources and Development records
• Securing key meetings with high-level internal and external stakeholders
• Coordinating reservations and parking
• Gathering and organizing research and campus information to prepare for meetings
• Preparing and assembling required materials, including accurate briefing notes
• Handling related errands
• Assisting with all follow-up tasks and next steps resulting from these engagements

Supporting the Development Officers in creating donor related documentation and communications, including proposal preparation, presentations, and other donor-facing documents. These will require editing, formatting, compiling content, sourcing images, and design support.

Assisting with the preparation and management of gift agreements, terms of reference, and gift designation forms by coordinating with the donor relations team, compliance department, senior executive offices, and donors to ensure accuracy, adherence to institutional policies, and alignment with donor intent.

Assisting with the coordination, execution, and tracking of mailings to donors (newsletters, reports, invitations, announcements, etc.).

Providing backup to the Executive Assistant to the AVP when required:

• Managing the AVP’s calendar, including scheduling and confirming meetings
• Taking meeting notes and tracking follow-up items
• Assisting with expense reports and reimbursements
• Ensuring timely signatures and routing of important documents
• Supporting special projects or high-level event coordination as assigned

Supporting donor events

Data and File Management

• Managing or assisting with event registration, and welcoming and interacting with donor guests
• Assisting with wayfinding, and attending to donor needs to enhance the donor’s experience with MRU
• Preparing accurate briefing notes and tracking invitations and rsvp’s
• Reserving spaces, purchasing and delivering tickets, interacting with donors by phone or email to answer questions and more
• Creating, managing, and overseeing efficient systems and processes to support and streamline the fundraising team’s operations
• Coordinating Fund Development team meetings, including technical set up, creating and distributing agendas, taking minutes, following up on action items, obtaining refreshments, managing guests
• Maintaining confidentiality and exercising discretion in handling sensitive information
• Assisting with the coordination, execution, and tracking of mailings to donors (newsletters, reports, invitations, announcements, etc.)
• Maintaining and updating donor records in Development Database (Raiser’s Edge NXT) and digital files
• Maintaining inventory of donor engagement supplies/collateral and assisting with printing, mailing
• Serving as the point of contact when fundraisers are out of the office
• Managing and organizing the structure of shared digital files/drives (primarily Google Drive)
• Organizing and maintaining a dynamic, user-friendly online library of institutional fundraising priorities to support the Major Gifts team, and continuously improving the system and updating content as priorities evolve.
• Inputting actions from team briefings, contact notes, gift agreements, etc. into the Raiser’s Edge database in appropriate fields
• Extracting relevant information from contact reports to create and update actions.
• Maintaining up-to-date documentation on prospect and donor record, ensuring that it is comprehensive, current and user-friendly, including managing and updating all biographical information
• Representing the Major Gifts team in the Data Integrity Group with Advancement Services

Qualifications

• Two-Year Diploma/Certificate from a University or Equivalent or higher
• 3+ years of experience in a relevant position
• Skilled in the use of Google products (Gmail, Google Docs, Sheets, etc.), Microsoft Office products (Word, Excel, etc) and knowledge/experience in CRM (helpful if in Raiser’s Edge NXT) or similar software strongly preferred
• Basic design skills (e.g., Canva, PowerPoint, Adobe Express) preferred, but not required —willingness to learn and support visual presentation of donor materials is essential
• Writing skills are a plus, especially for supporting donor correspondence, event collateral, and development-related content
• Ability to multi-task and follow projects through to completion
• Proven tact and diplomacy through negotiation and verbal communication, including dealing appropriately with confidential and sensitive information around donors and donor strategies
• Demonstrates proactivity with tasks, and an ability to anticipate the needs of the Development team
• Ability to be comfortable and productive in a fluid work environment, relating to the often-shifting priorities and deadline pressures associated with effective major-gift fundraising
• Ability to operate effectively in a post-secondary institution environment where policies, procedures, accuracy and tact are important considerations, and our work is frequently viewed by donors and other members of the public, with potential for reputational risk and negative financial outcomes around sub-par work.

Salary: $42,572 – $53,833 per annum
Closing Date: Open until suitable candidate is found
Application Link: MRU Career Opportunities – 3398

A cover letter and resume should be submitted in one .pdf formatted document. Please title your .pdf document as follows: [Job Title], [Requisition Number].pdf (ex. Coordinator, 999999.pdf).