Contemporary Calgary is excited to announce the creation of a new position in our organization, the Development Assistant. As part of our growing Development Team, the Development Assistant provides administrative support to the Major Gifts Officer and Grants Officer. The Development Assistant supports donor communication and stewardship, maintains accurate records in our CRM system, and carries out other administrative duties in support of Contemporary Calgary’s development goals.
About Contemporary Calgary
Contemporary Calgary provides Calgary and its visitors with a significant visual arts destination dedicated to modern and contemporary art. We believe that art can foster conversation, encourage the exploration of new ideas, and ultimately transform the places we live and the lives we lead.
Contemporary Calgary is an equal opportunity employer committed to creating a diverse, respectful and inclusive environment that is reflective of the community we serve. We encourage applications from all qualified candidates for this position.
How to Apply
Please apply with a cover letter and resume by August 21, 2023.
Subject Line: Development Assistant
Not all applicants will be contacted for an interview
Job Title: Development Assistant
Location: Contemporary Calgary, 701 11 St SW, Calgary, AB
Full or Part Time: Full Time Hours of Work: 40 hours/week. Evening and weekend work may be required.
Permanent/Temporary: Permanent Salary: $50,000 per annum
Closing date: August 21, 2023
Reports To: Grants Officer, Major Gifts Officer, and CEO
Job Description
The Development Assistant supports the Major Gifts Officer and Grants Officer with donor communication and stewardship, database management, individual giving (including the Leadership Circle Donor Recognition Program), events, grant reporting, and other administrative work.
Key Responsibilities
Donor communication and stewardship
- Ensure donors receive timely, appropriate, accurate information and benefits in a professional manner
- Assist in the creation of corporate summary reports, donor impact reports, and other deliverables
- Coordinate donor acknowledgment, including drafting donor recognition communications and coordinating other types of recognition including the donor wall
Database Management
- Maintain Contemporary Calgary’s fundraising database, including updating constituent records, recording and tracking donations, running reports, and ensuring donor records are up-to-date and accurate
Individual Giving and Leadership Circle Donor Recognition Program
- Assist with Contemporary Calgary’s annual appeals and related individual donor initiatives
- Coordinate or assist in interfacing with third party fundraising initiatives and events such as Birdies for Kids
- Work with Visitor Engagement Coordinator to transition Members into Donors
- Work with the Marketing and Communications Officer to ensure website recognition and information is up-to-date and accurate
Events
- Assist with annual LOOK fundraising gala as well as other events, including Leadership Circle receptions and VIP exhibition openings
- Work with the Marketing and Communications Officer and Graphic Designer to prepare and send invitations
- Track RSVPs, respond to guest inquiries, and provide other event support as required
Grant Reporting Support
- Work with the Grants Officer and Visitor Engagement Coordinator to collect statistical data for use in grant reporting
- Track and record Contemporary Calgary’s activities as required for grants administration
- Work with colleagues to carry out program evaluation and participant and visitor surveys
Administration
- Fill out gift reports and pledge agreements for donations
- Prepare letters, renewals, tax receipts, and other donor materials
- Maintain contract and pledge files and create system for pledge payment reminders to donors
- Assist the Major Gifts Officer and Grants Officer with other fundraising tasks as required. This may include but is not limited to assisting with events, research, writing, records management, and tours
Skills, Experience & Traits
- Bachelor’s Degree or acceptable equivalent combination of education and experience
- Minimum of two (2) years of related experience in an administrative or fundraising environment
- A genuine interest and passion for the mission of Contemporary Calgary and working knowledge/background in the arts
- Experience with a fundraising database and MS Office
- Experience with graphic design software an asset but not required
- Proven ability to collaborate with a variety of relevant parties, including volunteers, team members, and donors
- Exceptional communication and interpersonal skills
- Ability to work in a fast paced and results oriented environment
- Strong team player who values collaboration
- Strong organizational and analytical skills
- Demonstrates initiative, tact, diplomacy, and creativity
- Exceptional attention to detail
- Strength in determining priorities with the need for flexibility
- Ability to work flexible hours as needed
