Classification: Permanent – Full-Time
Exempt/Non-Exempt: Non-Exempt
Job Location: Shane Homes YMCA at Rocky Ridge
ILT: Association Services – Fund Development
Reports to: Annual Campaign Manager
JOB PURPOSE
As part of the Fund Development Team, the Gift Processing & Data Management Coordinator is responsible for the timely processing of gifts and ensuring donor data is accurate and maintained to support YMCA Calgary fundraising efforts. The components of YMCA Calgary’s fundraising strategy include Annual Campaign, Major Gifts for Program and Capital, Sponsorship, Endowment Fund and Planned Giving.
The purpose of this position is to fulfill the mission of the YMCA and to ensure that the work is in service to meeting community needs and delivering impact for the people we serve while instilling the Y’s core values of caring, respect, responsibility and honesty.
DUTIES AND RESPONSIBILITIES
Duties and Responsibilities include:
- Manage and coordinate the Raiser’s Edge donor database software, ensuring donor records and all data entered is relevant and accurate, and that YMCA Calgary is optimizing the functionality of the software
- Complete gift processing procedures, including inputting gifts into database, gift receipting and thank you letters
- Manage and deliver timely gift, monthly, annual and campaign reporting and ensure it meets requirements of end users and supports fundraising strategies
- Correspond with donors regarding tax receipt and other administrative questions
- Coordinate set up, licensing and reporting for all AGLC fundraising initiatives, including implementation of third-party software such as Rafflebox, Tip Tap and Moneris machines
- Collaborate with YMCA membership staff regarding member donations and inquiries
- Ensure gift processing complies with YMCA Calgary Fund Development Policies and CRA requirements
- Maintain accurate documentation of Raiser’s Edge functionality gift processing procedures
- Support training on Raiser’s Edge functionality with Fund Development staff and gift acceptance requirements to all staff and volunteers
- Provide support for special events related to fund development and YMCA Calgary
- Work with the Accounting and Payroll departments to ensure optimum efficiency of all related systems and to ensure accurate and timely completion of reconciliations
This job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required and other duties, responsibilities and activities may change or be assigned at any time.
REQUIRED EXPERIENCE AND QUALIFICATIONS
At YMCA Calgary we strive to ensure our employees are a fit based on their strengths, interests, and future goals. The successful candidate will have the following;
Qualifications include:
- Two plus years of experience with the Raiser’s Edge database and NXT preferred. Familiarity with fundraising software or other data management software, including Avocado CRM, is beneficial.
- A strong understanding of fundraising and experience in data management, office management and/or fundraising administration
- An understanding and respect for the confidential nature of fund development and ability to maintain a high level of confidentiality
- Ability to work and think independently and manage tight deadlines with a high attention to detail
- Proven data entry skills and computer literacy including all Microsoft applications and databases
- Strong written, verbal and interpersonal communication skills
- Evidence of a clear Police Information Check and Vulnerable Sector Search
- Three professional references
WORKING CONDITIONS AND ENVIRONMENT
- Work environments include office settings in YMCA Calgary’s Shane Homes at Rocky Ridge location
- This is a 40 hour per week position and this position is non-exempt from the YMCA Calgary Lieu Time Agreement.
PHYSICAL REQUIREMENTS
- This position is not a physically taxing position.
DIRECT REPORTS
- There are no direct reports to this position
SALARY RANGE
- Salary: $43,272/year – $54,090/year
