Director of Finance and Operations

We’re a dedicated group of fundraisers who are constantly striving to make the world better. We believe in our heart of hearts that libraries are critical community hubs and Calgary Public Library improves the lives of Calgarians. Our donors are a top priority and we are truly grateful for each and every one who, through philanthropy, make the Library even better by removing barriers, supporting innovation and creating a more resilient community.

We’ve raised more than $65 million in the last decade, breaking records and creating a culture for Library philanthropy in Canada. Our organization has more to do, and we’re looking for our next Director of Finance and Operations to help us meet our objectives and bring the Library Foundation into the next chapter.

About You

You are a seasoned numbers person –  you dot the i’s and cross the t’s, and nary a decimal point escapes your keen mind. In addition to performing day-to-day accounting and bookkeeping processes, you are skilled at financial analysis, developing long-term operational strategies, and communicating and reporting data. While numbers may be the name, efficiency is your game; from internal controls to efficient workflows, you ensure financial integrity in everything you do, and support the team to achieve optimal productivity and performance. You are self-directed, rigorously analytical and logical with an ability to develop effective solutions to challenges, possess excellent interpersonal and communication skills and can connect with a broad range of stakeholders from colleagues to vendors to the Board of Directors.  Of course, a passion for community-building and the Library is a definite asset!
What You’ll Do

As the Director of Finance and Operations, you will be responsible for:

Financial Management:

– Collaborating with the CEO to provide analysis and recommendations for financial planning and budget development to support strategic goals.
– Preparing with timeliness, accuracy, and completeness, the Foundation’s annual financial reports and filings to all stakeholders, including associated government filings and the T3010.
– Managing the annual audit.
– Recording, maintaining and reconciling all financial, cash, and investment accounts.
– Collaborating and providing oversight to the Database Administrator, as needed, to reconcile donation revenue between the database and accounting systems.
– Directly interfacing with the Library’s business office to ensure grant spending is compliant with annual commitments and to reconcile annual giving.
– Develop and maintain strong internal controls to safeguard assets.

Supporting the Board of Directors:

– Preparing monthly financial statements and performing related analysis for the Board of Directors, Treasurer and CEO.
– Collaborating with the Finance Committee Chair to develop committee agendas, provide financial reports and updates, advise and support the committee’s financial oversight and decisions.
– Attending and presenting reports at Finance, Audit Committee, and Board Meetings.

Office Management

– Ensuring the organization has appropriate technology infrastructure, including data management systems and managing third-party providers.
– Managing insurance, contracts, leases, and facilities issues.

Human Resources Administration

– Managing benefits, recruitment, on-boarding, and off-boarding of employees, maintaining HR policies, coordinating training, and responding to requirements of the team.
– Ensuring payroll and benefits information is accurately processed and recorded.

View the full job description here.

Our Ideal Candidate

– The ideal candidate will have 8+ years of progressive experience in finance and business operations, preferably in the charitable and/or nonprofit sector;
– Possess a CPA designation;
– Knowledge of Generally Accepted Accounting Principles (GAAP) for Not-for-Profit organizations and CRA legislation;
– Experience in full-cycle accounting, fund accounting and investment revenue recognition and allocation;
– Understanding of charitable sector governance policies and procedures;
– Experience working with senior-level relationships and governance volunteers;
– Experience working with or an understanding of endowments;
– Professional attitude, self-starter, high standard of ethics and moral values;
– Proficient in Microsoft Office software and Google office applications (knowledge of Raiser’s Edge or other Fundraising Software is an asset); and,
= Direct experience with Sage Accounting, or the ability to learn new software quickly.

What You’ll Get

– A competitive salary and benefits that reflect the value we place on attracting and retaining a talented team
– Four weeks vacation
– 16 Personal Flex Days
– 10% RRSP matching
– A hybrid work environment divided between your home office and Calgary’s Central Library. Our team is currently working remotely (and connecting daily, thanks to technology), and plan to divide our time, depending on role and the needs of the organization, when health restrictions allow us to work in person.

The Interview Process

We will review all resumes using blind screening and invite the top candidates to discuss their skills at our first round of interviews.
A second interview will allow us to dig into your skills and allow you to learn more about our organization, culture, and what the role will entail.
Shortlisted candidates will be invited to meet the team virtually. You’ll spend five minutes with each of your potential colleagues and have a chance to determine whether we are a good fit for what you are looking for in this career move.
Please send your cover letter and resume in a single PDF document to
The subject line of the email should read “Director of Finance and Operations”

This posting will be open until we find the right person for our team, but don’t delay – we hope to start calling potential candidates in early May.

Commitment to Equity, Diversity and Inclusion

We value diversity and inclusion and welcome diverse expertise and talent to support an innovative and collaborative work environment. We are committed to a respectful and inclusive workplace and welcome applications from all qualified candidates, including people of all gender identities, Indigenous people, persons with disabilities and members of visible minorities. We are happy to provide reasonable accommodations throughout the selection process, so if required, please advise when you are contacted for an interview.

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Director of Finance and Operations

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